Change cell color based on value excel

Conditional formatting can help make patterns and trends in your data more apparent. To use it, you create rules that determine the format of cells based on their values, such as the following monthly temperature data with cell colors tied to cell values.

In Excel, you can change the cell color based on the value of another cell using conditional formatting. For example, you can highlight the names of sales reps in column A based on whether their sales are more than , or not which is a value we have in cell D2. This tutorial covers three techniques for changing cell color based on the value of another cell in Excel. Conditional Formatting is a feature in Excel that allows you to format cells based on particular criteria or conditions. If the specified criteria are met, conditional formatting will highlight the cell; else, it will not. While in most cases, conditional formatting is used to highlight cells based on the values in the cells themselves, you can also color these cells based on values in some other cell or column. In the above data set, I want to highlight the name of those salespersons whose sale value is less than the sales target the value of which is in cell D2.

Change cell color based on value excel

While performing data analysis, you may need to find out particular values favorable to your needs. Highlighting them by changing cell color is one way to find this out from a big pool of data. In this article, I am going to show you how you can change cell color based on the value in Excel. Here, I will be demonstrating 5 methods you can use to change cell color for particular conditions. For an easily digestible demonstration, I am going to use two different datasets- one with numerical values to classify them into ranges and one with text values. The color of the cell will change according to the rule you have set if you change the value in it. For this, I will be using conditional formatting. I am going to divide the population numbers into 3 categories- above 20 million, below 5 million, and one in between. If you use this method and change the value of a red box to something under 5, it will change to green. If the value of that particular cell changes, the color of the main range will change accordingly. For this, I have selected two values in cells F5 and F6 as a source to customize from. Now, if the values in either cell F5 or F6 change the colors from the range of cells C5:C16 will change accordingly. For quicker, but less flexible formatting options, you can use quick formatting to change cell color based on value. Just follow these steps.

Quick Excel Help. For example, in the below picture the values between 65 to 85 are required to be colored.

Changing the color of a cell might seem simple enough, but what if you wanted cells to be a particular color based on certain criteria? Did you know that you can change the background color of cells by going into the formatting of the cell? Then, you can choose the Fill section and select the intended color to fill the cell. In the above example, the color of cell E3 has been changed from No Fill to Blue color, and notice that the value in cell E3 is 6 and if you change the value in this cell from 6 to any other value the cell color will not change and it will always remain blue. This means that cell color is independent of cell value, so no matter what value is entered in E3, the cell color will always be blue. You can refer to this as static formatting of the cell E3. Now, what if you want to change the cell color based on cell value?

There are several ways to color format cells in Excel, but not all of them accomplish the same thing. If you want to fill a cell with color based on a condition, you will need to use the Conditional Formatting feature. Before learning to conditionally format cells with color, here is how you can add color to any cell in Excel. You can change the color of cells by going into the formatting of the cell and then go into the Fill section and then select the intended color to fill the cell. In the above example, the color of cell E3 has been changed from No Fill to Blue color, and notice that the value in cell E3 is 6 and if we change the value in this cell from 6 to any other value the cell color will not change and it will always remain blue. What does this mean? This means that cell color is independent of cell value, so no matter what value will be in E3 the cell color will always be blue. We can refer to this as static formatting of the cell E3.

Change cell color based on value excel

Conditional formatting can help make patterns and trends in your data more apparent. To use it, you create rules that determine the format of cells based on their values, such as the following monthly temperature data with cell colors tied to cell values. You can apply conditional formatting to a range of cells either a selection or a named range , an Excel table, and in Excel for Windows, even a PivotTable report. Conditional formatting typically works the same way in a range of cells, an Excel table, or a PivotTable report. However, conditional formatting in a PivotTable report has some extra considerations:.

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Your message must be at least 40 characters. The Overflow Blog. Note: We have applied the formula to column C of the dataset so that we can explain how it works:. Hover over the color scale icons to see which icon is a two-color scale. Click ok and see the color of cell E3 changes to green as D3 right now contains 6. You will have a wide range of color cells based on the percentiles- red for the lowest, to white, to green for the highest. Any cell that was first formatted red by the highest rule in the list is left alone. Create a conditional format for each color with these formulas. Find only cells that have the same conditional format. So, you have to arrange the rules you have applied for any particular cells. Make sure that the appropriate worksheet, table, or PivotTable report is selected in the Show formatting rules for list box. Then, open OneDrive in a web browser and select the downloaded file. Each icon represents a range of values. Under Select a Rule Type , click Format all cells based on their values. This did not work at all.

Learn how to quickly highlight the entire row based on a single cell's value in Excel.

For more information, see Create or change a cell reference and Switch between relative, absolute, and mixed references. Hello, Please I need some help and hope to get it from here; I need conditional formatting such that; 1. Any cell that was first formatted red by the highest rule in the list is left alone. But there is no formula that determines the position of the cursor. You can find values above or below an average or standard deviation in a range of cells. Stack Overflow for Teams — Start collaborating and sharing organizational knowledge. If I change the color of a1 then the color of b1 also change same a1, and all other cell like a1 and b1. Choose a different scope on the Manage Rules in menu - for example, choosing this sheet tells Excel to look for all rules on the current sheet. To format negative bars, click Negative Value and Axis and then, in the Negative Value and Axis Settings dialog box, choose options for the negative bar fill and border colors. Thanks for the help View solution in original post. In the example shown here, conditional formatting is used on the Instructor column to find instructors that are teaching more than one class duplicate instructor names are highlighted in a pale red color. Accepted Solutions.